Planner vs Venue Coordinator: What’s the Difference?

Laurelle & Tim’s Wedding, by Darling Don’t Panic

It’s ok to ask for help, especially when it comes to planning your wedding because as a bride-to-be, you may feel exhausted just thinking about it!

If you’ve recently taken to Google to search for a wedding planner in Australia you may have also seen results such as “wedding coordinator” , “on-site coordinator” or “venue co-ordinator” pop-up. You thought you were searching to relieve the confusion, now you may be left feeling the opposite.

While they may sound the same, there are some differences between the two. In this post we’re going to walk you through the differences between the two and help you make a decision on if an “on-site coordinator” is enough, or if investing in a wedding planner is for you!

Wedding Planner

Their responsibilities are in their name, they PLAN and they do it from day one!

Your wedding planner is involved in all of the logistics and every step of the planning from helping you find your venue and vendors, negotiating contracts if needed, coming up with a detailed timeline, floor plan, and some even attend appointments like your tastings. They are there every step of the way to ensure no detail is missed and can easily be reached by phone or email with any questions that arise.

On-Site / Venue Coordinator

Many venues include on-site coordinators and while some of the services they offer are similar to a planner, there are some differences.

The on-site coordinators are responsible for the management of what occurs at the venue itself and will only begin working with you about 3 months leading up to your wedding date. The coordinator will give you a tour of the venue, oversee your contract with them, ensure your venue payments are on-time, and can create your floor plan, and run your rehearsal and day-of timeline. They will also be responsible for pointing any outside vendors in the right direction when they arrive.

All of the other planning details like styling your tablescape, determining floral arrangements, or staying on top of budget, are out of their hands.

“My venue has an on-site coordinator but i’ve decided to hire a wedding planner, what should I do?”

The key here is communication! If your venue offers an on-site coordinator, communicate with them that you hired a wedding planner and what your planner will be responsible for (like creating your timeline, running your rehearsal, etc.) Your on-site coordinator will be more than happy to step back to allow your planner to take care of those details.

Truth is, everyone can use a wedding planner to help relieve stress as well as provide the knowledge and know how from their years of experience to ensure your day runs smoothly.

A wedding planner is also beneficial if you don’t have the time to be the sole one in charge of planning. If you’re all hands-in and only need assistance in ensuring the venue details are in check, the on-site coordinator may be the perfect fit for you.

Is a wedding planner for you? We’ve got answers! Connect with us and let’s get started!

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So you can’t have the wedding you want unless you know what you want, right?

And even if you THINK you know what that is, it’s unlikely that you and your partner have really, truly uncovered it (because it’s usually hidden beneath a whole lot of confusing opinions, rules, fears and worries).

So we thought it might help if we showed you how uncover what perfect means to you (the results may surprise you!), help you to create your very own, personalised wedding ‘blueprint’,  and then get you on track to actually making it happen.

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Alex xx

Robynn xx

Keiran xx

Amelia xx

We had the most amazing time! It went so smoothly and everything was just as we had imagined! 
Dad even thanked you in his speech!

One of the BEST decisions I have made in this whole wedding planning process, hands down.  All of my guests were raving about how carefully, thoughtfully and uniquely planned my wedding was.

Your kind, consultative approach and talent for design and coordination is nothing short of phenomenal and was pivotal to the success of our day.

We didn't have to worry about anything except getting ourselves ready on the day - she really helped make sure everything went off without a hitch





The single best investment for a flawless wedding starts here. 

Hiring a Darling Don’t Panic wedding planner is an investment that ensures your budget is used strategically, your vision is executed impeccably, and your day unfolds seamlessly.

If you’re seeking a celebration that’s stunning, spirited, and stress-free—
you’ll love what we have up our seasoned sleeves.